TROY/ JAY
SEWER MINUTES
TROY / JAY SEWER MEETING
JAY TOWN HALL
MINUTES
DECEMBER 10, 2008.
SEWER BOARD:
PRESENT: Roland Mayhew, Nate Deslandes Dave Sanders, Marc Biron, Michael Brady.
ABSENT: Paul Barrenger.
OTHERS PRESENT: Bryan Bowers, John Belisle.
CALL TO ORDER: Dave called the meting to order at 6:48 PM.
There was no agenda set for this meeting since originally the meeting was set to discuss the old and new contracts. That meeting will now take place on Wednesday, January 7, 2009 at 6:30 PM @ Jay Town Hall.
The initial discussion centered around the funding for the Sewer Expansion and just how financing would be arranged. Dave had spoken with Paul Giuiliani regarding the legal implications of the financial set up. Paul stated that the process has been somewhat derailed at this point. The Community Bank is not necessarily in the bag.
Nate wondered if the Sewer Board is to get all answers from Paul Giuliani. Dave stated that Chris Smart is actually legal counsel for the Sewer Board, however, Paul G. works with many municipalities around the State and knows a lot of the ins and outs of the process. Chris Smart might only be used in later stages.
Documents had been drawn up for Community Bank and apparently would have to be witnessed by the Town Clerk. A ‘Warning’ needs to be posted before any documents can be officially signed. The where or when of the warning needs further investigation. There is a question as to whether Community Bank or the Chittendon Bank will be used.
John Belisle stated that when Mike Marsh spoke with the Sewer Board last he wasn’t sure if Community Bank would go the route of having a non-arbitrage agreement. The Bank would probably go the route of a Line of Credit. John B. suggested that Chittendon be contacted and that the Sewer Board should use the Bank’s attorneys first. It probably will cost less in the long run. John is to make initial contact with the Chittendon Bank.
All agreed that the decision will have to be made quickly.
Leahy’s office and Rhonda Schipee and Mark Koplowski of the USDA need to be contacted again re: how loans affect grants and the time line around these.
There was considerable discussion about the Foothills project that the Local Boys are constructing. John B. provided the Board with many scale drawings of the project.
The mylar maps will be needed at some point to establish the lineage for the property lines and sewer lines.
There was discussion concerning the common denominator of gallons per unit of sewer allocation for residential use. This was established to be 180 GPD per unit of allocation.
Initial hook up fees are due within 30 days after approval of the allocation.
Retirement of Debt Service:
Residential will cost the applicant $25.00 for an application fee for one unit of allocation. There will be a hearing and 30 days after the approval of the allocation a $1000.00 fee will be charged for the installation or access fee. There will then be an inspection fee of $150.00 upon the actual connection ( within two years after the application ).
Commercial:
This needs to be discussed with Tara. Tara will be asked to attend the December 22, 2008 meeting to discuss the budget, bond issue and orders.
There will be a meeting concerning Recycling in Lyndonville on January 13, 2009.
The pump station at the school is still on hold due to an electrical panel problem. Needs further investigation.
Dave followed up on the computer situation with Joe. The problem was their software.
NEXT MEETING DATE(S): Monday, December 22, 2008 at 6:30 PM @ Jay Town Hall.
Wednesday, January 7, 2009 at 6:30 PM @ Jay Town Hall. ( contracts old and new ).
TO ADJOURN: Dave asked for adjournment at 8:43 PM. All in favor.
Minutes respectfully submitted by: Bryan Bowers.