TOWN OF TROY
ARCHIVE OF MEETING MINUTES
2008
Town of Troy Selectboard Meeting
12-17-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Nate Deslandes,
Clerk: Rose Mary Mayhew
Guests: Raymond Lemay, Mr. and Mrs. Mark Sanville, Lee Forbes
Meeting opened at 7pm by Paul Barrenger
Mark Sanville has questions on Sanville road and where Class 3 road ends and Class 4 begins. Mark wants to know what needs to be done to the rest of the road to be brought up to Class 3 specs. Lee gave a general overview of requirements of a class 3 road. Mark asked if there was any help the town could give to help with this process. Nate asked what other roads that the town takes care of that are class 4 road, Lee stated that there is none. Lee further stated that the requirements are that of the state not the towns. The requirements are necessary in order that the town receive state highway funds on a yearly which is based on the mileage of Class 1, 2, and 3 roads. Mark stated he has replaced the 12 inch culverts with 24 inch steel culverts which Mark did, he now questions why that cost was his and not the town responsibility given that this could be considered replacement. He is asking if the town could help with gravel given this is a town road. It is noted that this is a Class 4 road and the requirement is that it is to be passable in the summer Lee pointed out that is not even required the town has the option of having Class 4 roads passable if one road is maintained as passable then all have to be passable in summer by a pleasure vehicle, or the town has the option of not maintaining Class roads as passable however it is a all or nothing either way.
Mark asked to have the statue available for further discussion; Lee will have it available from the town clerk, highway policy given to Mark as well.
Meeting minutes of 11-19-08 Motion to approved as written - Roland/Nate all in favor so moved.
Meeting minutes of 11-25-08 Motion to approved as written Nate/Roland all in favor so moved.
Lee reported that the town is paying for uniform costs and is wondering if it would be financially less for the town if the employees had a clothing allowance instead i.e. paying for 5 sets of jeans, sweatshirts, and T-shirts. Will also have to buy rags as well 35dollars per week x 52 weeks per year.
Motion each employee will receive 250 dollars per year for clothing and 250 dollars for purchasing of rags. Roland/Nate so moved, Lee will monitor and report back if this allowance is not sufficient. Lee will notify the uniform company of the termination of this service.
Lee reports the Road Dept is functioning well and running very efficiently.
Orders reviewed and signed as presented
W13-8 $984.94 R25-8 $1410.88 G1104 $1070.27 R1201 $1156.42
R1104 $1178.92 G32-8 $15000.00 G33-8 $3389.33 G1201 $5121.35
R1202 $1210.89 G1202 $1553.89 G34-8 $10,028.57 G35-8 $42,721.00
R26-8 $11779.09
Paul stated he is effectively immediately is resigning as Selectboard Chair, asked who is going to be Chair no resolution will be on Jan. meeting agenda.
Paul played two phone messages he has received E. Stone regarding a tax abatement issue had sent a letter in Oct. to town clerk office to the attention of board of Civil Authority the Selectboard has not seen the letter to day. Phil Gonyaw is requesting an increase in the housing allowance for disabled vets and is requesting this go on the ballet at town meeting. Roland will get a copy of the letter and send a response.
Reviewed correspondence from Ted Quentin dated Dec 7th, 2008 and Dec 14th, 2008.
Motion to continue with the civil action against Ted Quentin regarding the former Carlton Longe property Nate/Roland all in favor so moved. Rose Mary will contact Bill Davies office with this action.
Christmas bonuses for employees
Motion to pay the following holiday bonuses: Lucille and Lee 250 dollars, Don Austin and Holly Guyette $100 dollars. Nate/Roland so moved
Delbert Cote will not be receiving a bonus this year as he is still in his probationary period. It is noted that he is doing a great job.
Nate stated he heard on Monday that the Town of Troy is be going to be sued, does not have any further details at this time.
Meeting adjourned at 8:20pm
Town of Troy Selectboard Meeting
11-25-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Nate Deslandes
Clerk: Rose Mary Mayhew
Guests:
Meeting opened at 7pm by Roland Mayhew Vice Chair
Minutes of 10-20-08 reviewed and approved Nate/Roland so moved
Minutes of 11-19-08 reviewed and approved as written Nate/Roland so moved
Monthly orders reviewed and approved as presented Nate/Roland so moved.
New business
Reviewed recommendation from Planning Commission to increase members by appointing Robert Langlands and Henry Stocek as members to the Troy Planning Commission. They also recommend the appointment as alternate members Bruce Barnett and Jim Ferguson in order to have a quorum at meetings.
Motion made to approve the recommendations of the planning commission chair to increase membership. Nate/Roland so moved.
Motion to approve time/compensation for ZBA for the period of 10-1-2008 11-20-08 for a total of 539.70 Nate/Roland so moved
Reviewed update from B. Davies regarding Longe/Quentin property no action taken
Resolution for municipal planning grant reviewed and signed Nate/Roland so moved
Old business no new info available as of this date.
New Selectboard meeting 12-17-08
Meeting adjourned at 7:50pm
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Roland Mayhew
Clerk:
Guests:
Meeting opened at 7am
Reviewed and approved the order for North Country Union High School Assessment - Roland/Paul so moved.
Meeting adjourned at 7:05am
Town of Troy Selectboard Meeting
10-20-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate Deslandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests: Jim Ferguson, Lori Zilbauer NDVA
Meeting opened at 7:07pm
Jim Ferguson ZBA presented a request for payment for previous 3 months of service Motion to approve as presented Roland/Nate all in favor so moved.
Longe update Carlton Longe has sold the property to Ted Quintin however Longe is still responsible for the fines. According to Bill Davies no additional time is required to be given to the new owner; however Quintin is now a party to the property issue. Paul stated it is important for the town to put a lien on the property when any fines are initiated and accumulate to prevent any real estate transaction from occurring without resolution. Reviewed a letter from Quintin which stated the desire to clean up the site. Reviewed other sites within the town that are in violation, Jim is awaiting the outcome of Longe property.
Permit for a solid waste transfer station to be added to the recycling center presented to Jim as ZBA administrator. Lucille will forward a check for the permit.
Lori Zilbauer presented the grant program for municipal grant planning is now on line process, Lori has completed the application to set of an account for the town. Discuss the details of the application and the proposed budget. The grant application is due by the end of Oct., notice of award is Dec Jan., can start after that and need to be completed the following year. Lori reviewed the application process and ongoing process. This will require the town authorized a writer, who will submit. This process will be for all municipal grants as well. Will need to designate an authorizing official, an alternate authorizing official, and a writer.
Motion to have Lucille designated as authorized official, Lori to be to designated writer and grant administrator, Jim Ferguson is willing be alternate designated authorized official in the event that Nate is 1st authorized official. Nate will serve as 1st authorized official in the event that Lucille declines. Roland/Nate. So moved
Motion to accept the municipal grant application as presented. Nate/Roland so moved
Lori presented the update on the Hamelin property and funding Phase 1 has been approved. May have to go to bid dependent on EPA requirements regarding asbestos removal. Discussed timing of events for the clean up and the funding.
Discussed the public relations of the project, and the public meeting date for a meeting with town peoples which will provide a forum for the townspeople to ask questions and processes. Lori will coordinate the press release and notice of a public meeting. The only question is removal to the trash and the cost the village trustees would like to split the cost.
Lori presented a site application NVDA Brownfield program she stated her committee has already approved and this application just needs the select boards signature. Motion to sign as presented Nate /Roland so moved
Also presented a document owner participation agreement this permits the consultants to enter the property. Motion to sign the document as presented. Nate/Roland so moved
Discussion on the recent tax sale specifically the Hamelin property Paul asked who actually purchased the property the town, the village, or was it a joint purchase. Lori will check with John Monette to confirm to ensure the proper town official signatures are on the documents
Lori also reported the Hamelins requested the name to be changed to 61 South Main Street.
Minutes of 9-25-08 reviewed and approved as written Nate/Roland all in favor so moved
Orders reviewed and approved as presented Nate/Roland all in favor so moved.
The following orders were approved for payment:
R22-8 $16,182.40 W11-8 $5551.58 G26-8 $10,954.29 R1003 $976.47
G1003 $785.54 G1002 $976.76 G1001 $2417.03 G25-8 $2458.79
R21-8 $1240.20 R1003 $787.34 Jim Ferguson - $1819.00
Old Business:
Motion for flow of recycling center traffic to be upon entering the gate, bear to the left and leave around the lagoon. Nate will contact Lee to order signage. Nate/Roland so moved.
Roof for water building, stairs, tree trimming, face boards replacement the board instructed Rose Mary to contact Robert Langlands to have him look at the roof and give an estimate of the cost of roof replacement, also to repair/replace stairs, and replace face boards as needed. Trees have been trimmed this summer, Roland removed the limbs, and Nate will look to see if further trimming needs to be done. Rose Mary also to contact Robert Langlands regarding needed repairs on the coverage bridge.
The board instructed Rose Mary to contact Jim regarding the permit submitted tonight to clarify the language to be on the application to be solid waste transfer station. Also instructed to remind him that all agendas and meeting minutes are to be posted on the web site.
The boarrd instructed Rose Mary to contact John Monette regarding what if any effects of a tax sale has on a property with a lien.
Meeting adjourned at 9pm
Town of Troy Selectboard Meeting
9-25-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Nate Deslandes
Clerk: Rose Mary Mayhew
Guests: Laura Carpenter, Newport Daily Express, Raymond Lemay, Don Dunn
Meeting opened at 7:05 by Roland Mayhew Vice Chair
Orders reviewed and approved as presented Nate/Roland so moved
G24-8 3174.21 W10-8 9904.81 G23-8 73,872.20 R20-8 92,943.16
R0904 522.55 G0905 570.22 R0903 610.09 G0904 1072.98
E0903 506.08 G0902 676.26 R0902 535.70 G0901 576.33
R0901 499.96 R0805 546.25 G0805 546.50 Urban 656.23
G0804 549.90 R0804 915.98 G23-8 3674.52 R19-8 2532.09
Road Commissioner Lee has hired Delbert Cote as Road Crew
Motion to approve this hiring and also to reaffirm Lee as Road Commissioner Roland/Nate so moved
Motion to approve 8-7-08 minutes Nate/Roland so moved
Motion to approve 8-20-08 minutes Nate/Roland so moved
Motion to approve 8-26-08 minutes with the following clarification Lee was empowered to hire the new road crew member. Nate/Roland so moved.
Minutes of 8-11-08 were minutes of the Water board and will be approved by the water board at the October meeting.
Don asked about the process used with this last hiring The board explained the Road Commissioner was given the authority to hire for this position.
Roland reported there is a new water leak by Mrs. Taylor Joe is repairing.
Motion to accept ZBA nominations for additional Henry Stocek and Robert Langlands Nate/Roland so moved.
Motion to adjourn at 7:55pm
Town of Troy Selectboard Meeting
8-26-08
These minutes are unofficial until approved by the Board
Board present: Nate Deslandes, Paul Barrenger, Roland Mayhew
Clerk:
Guests: Lee Forbes
Meeting opened at 7pm
Motion to enter executive session at 7:01pm Roland/Nate all in favor so moved.
Motion to leave executive session at 7:15pm Roland/Nate all in favor so moved.
Motion to sign letters of termination for employee A. effective immediately. Nate/Roland all in favor so moved. One for personnel file, one for employee A and one to be sent certified mail to employee A. Paul and Nate will hand deliver to employee A.
An ad will be place advertising the position for 1 week. Applications must be received by 9-9-08 Lee will interview the applicants.
The starting pay for this position will be 12 dollars Lee is in agreement with this. Probation will be 6 months, no vacation during probationary period; will receive holiday pay during this period. Will receive 2.5 sick days during probationary period. Performance evaluation to be done at 6 months, 1 year, and annually, may be done sooner if requested by any party.
Will need to look at the 3 man road crew model again for upcoming budget.
Meeting adjourned at 7:45pm
Town of Troy Selectboard Meeting
8-20-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate Deslandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests: Phil Augier, Ken Griswold, Bill Driver, Ed Lipinski, Pat Lipinski, Jim Ferguson, Bruce McKay, Irene McDermott, Claudette Limoges, Arthur Limoges, Bobby Starr, Raymond Lemay
Discussion the different avenues that the town can take regarding the issue before the environmental court. No decision at this time, no action.
Paul updated the board regarding his conversation with John Monette regarding an employee issue.
The meeting was joined by the above guest and moved to the zoning portion of the meeting at 6:58pm.
Paul opened this portion of the meeting - first item zoning/planning meeting. Paul shared with Nate and Roland the letter he wrote to Art asking him to come to the Monday the 18th meeting.
Bobby recounted his memory of the meeting, he stated the meeting was adjourned, the members of the planning and zoning did stay behind, there was no business was conducted during this meeting. Comments were made how well the meeting had gone. Irene agreed with this recall.
Art discussed the contents of the meeting minutes of 8-7-08, as well as the letter Paul wrote to Art. Disagreement over whether he was physically pushed out the door. Art stated the discussion was concerning Pauls behavior, stated events that Paul allegedly did, Paul referred to an email that was sent by Jim Ferguson to the Selectboard. Discussion continued no action taken.
Irene discussed there are guidelines on conduct with board members. Bobby stated basically this is nitpicking we are all citizens trying to serve our communities. He states that Art has been chair on the zoning for a little more than year and may have made a few mistakes but basically those that serve the community do it in the best way possible.
Nate stated that he really listened to Bill Davies and realized that it is important of how appearance is when members of boards are outside a board meeting.
Paul stated that he will continue to solicit public participation. Bobby stated that the people elect officials to do the job, and when there is something that is an issue the public is given an opportunity to participate. He feels that we are a small community and we can not tear each other apart. He feels we need to bury the hatchet and go forward.
Bobby asked what the outcome of the meeting the Selectboard had with Bill Davies. Jim Ferguson recounted the meeting with Bill and the Selectboard. Discussion continued on the case.
Bobby asked who is going to do the mediation, Paul reported that if anyone was involved in decisions regarding the permits should remove themselves from the process from this point forward and let the hired lawyer do the mediation.
Paul stated that Bill will suggest bringing it back to the town level, and solving this issue at the local level. Paul stated that it important that we all have an understanding as to what will happen if it returns to the local level what the outcome is going to be. Bobby stated he feels that it should come back to the ZBA and a decision should be made that they (Auclairs) have a permitted building due to default. Paul asked if the rest of the board present feels the same way. All agreed. Ed asked if the Nuttings could sue the town. Jim will ask Bill Davies this question. Irene asked for what events happened to cause this issue to surface.
Motion - to hire Bill Davies to handle this Auclair case in environmental court Roland/Nate all in favor.
Jim asked if we will put him on retainer to other issues in town. Motion - to have Bill Davies on retainer for other zoning violation cases Roland/Nate all in favor.
Motion - to adjourn the meeting Nate/Roland no vote on this motion
Paul wanted to make the statement when he asks a question he expects an answer not told to leave the building. He stated he is told he has been told from the Sec. of the State that he should have cleared and locked the building.
Irene requests a 5 day notice for a meeting unless it is an emergency meeting. Art agrees with this. Art asked if this puts all issues to bed, Nate replied that if not he is done serving.
Meeting adjourned at 8:10pm
Town of Troy Selectboard Meeting
8-18-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate Deslandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests: Trish Sears, Bill Driver, Jim Ferguson, Bill Davies, Lee Forbes, Paul Becker, Ken Griswold, Phil Augier
Meeting opened at 7pm
Trish Sears candidate to the Vt. Legislative this is an introduction stop, looking to learn more about the Town of Troy.
Art Limoges Zoning Chair planning/zoning meeting issue. Paul had written a letter, did not bring a copy of the letter he wrote. Roland stated he thought the Selectboard was going to meet with the zoning board. Jim commented on the meeting the meeting is adjourned and the conversation was held with friends, and no business conducted. Paul Becker asked if any business was conducted if no business was conducted then it appears that this is a technical violation of the law. Jim asked to speak as zoning administrator the discussion did not involve any zoning issues. Discussion continued Roland feels that a meeting needs to be held with the zoning board; Nate does recall this suggestion at the 8-7-08 meeting. A meeting will be held 8-20-08 at 7pm with the zoning.
Bill Davies provided a bio of his work history. Bill has reviewed the Auclairs matter, has reviewed the letter from the court, has noted that individual members of boards are listed as parties in some format and cautions this is an area that could be viewed as a conflict of issue. If an individual is on a board they need to maintain neutrality as they may be on the board that will be involved in a decision making process. He has done a cursory review of the file, and based on that he feels the town will not prevail, based on the fact the permit when originally submitted was returned to the landowner because it was incomplete. The course of action that normally is done the permit is denied. There is a new statue of limitation it used to be 6 years and feels this would be in effect prior to the new statue of limitations which now 15 years. He feels that the court will send it back to zoning for mediation. The Selectboard does not have authority to tell the zoning board how the matter is to be handled. The zoning board is the only authority to grant variances. He feels strongly about the town position due to the initial permit being returned back to the landowner without denying and there was not later permit filed he feels the town will not prevail.
Paul asked in light of the review, what the next steps would be for the scheduled Sept. 2nd meeting he feels the first step is to hire an attorney, make an appearance, and review documents and status of the individuals who have entered into an appearance. Each party must establish who has a distinct interest in the case. Jim stated the Auclairs had requested a list of names of all who attended the meetings. He suggests that the Selectboard formulate a position as it is the only body that has authority to enter into an agreement. He discussed he importance of the different board to work in concert with each other.
He suggests that there be one contact for the town, typically this is the ZBA, all agreed that would work in this situation.
Paul Becker update on the three properties that present some hazards he provided a history of why the buildings need to be boarded up there are some homeless people in town that are staying in the buildings. The Longe property is a danger due to debris, fire hazard and the potential harm to neighboring property.
He had some people that are available that are doing community service Peter St. Marie, and Roger Pion. The labor is at no cost to the town, the materials are a cost and Paul estimates the total cost would be approximately $300. Paul Barrenger asked if there is any liability for the CS workers to be on the property, there is not because they are part of the CS program. Paul Becker will do the supervision of the project. Paul Barrenger suggested using OBC vs plywood due to cost.
Motion made to do the boarding up project including the purchasing of the materials, with Paul Becker arranging for the purchase of materials and providing the supervision. Roland/Nate all in favor so moved.
Reviewed the Community Service contract this provides services at no cost to the town; the only charge is the 35/dollars per hour for supervisory duties unless the town provides the supervision.
Motion to sign the contact for Community Service contact Roland/Nate so moved.
Paul Becker reports that the Village Trustees are meeting tomorrow night and he has suggest the cost for these actions be shared, the board leaves it up to Paul Becker to pursue with the village.
Orders reviewed - Motion to approved as presented Nate/Roland so moved.
W07-08 653.12 G22-8 - 77,489.96 R18-8 74,128.20 R0803 1291.90 G0803 1045.76 G21-8 2383.95 R17-8 1546.61 G20-8 1546.61 G20-8 378.00 G0801 1331.34 G0704 586.95 R0704 1043.03 R0801 1414.74 R0802 1166.41 G0802 687.66 Road Grant 32000
Closed Road Cross Road off 105. A citizen has expressed concern that there are people turning down the road and water at the bottom of the road. Lee has dropped a 14 yard of gravel at the low part of the road near the railroad. Lee reports the property owners knew about the gravel and agreed. The land is accessible from Bear Mtn. Road. Lee reminded the board this road had been given up to the property owners and the issues are not the towns concern. Paul stated we still have the safety issue, Lee disagrees the safety issue is now the property owner. Lee stated this road along with 2 other roads were given up and were done according to State Specs.
Minutes of 7-23-08 Add the date of 7-27 for the meeting at the town pump station. Motion to approve with the addition of above Nate/Roland so moved.
Minutes of 8-7-08 - Added Roland also stated that he had talked to the chair of zoning and Art reported that zoning issues were not discussed. Approved with the addition above. Nate/Paul so moved
Catholic Cemetery issue need a copy of the deed of the cemetery and neighboring property owner Dingman. Paul asked if we should have the site surveyed reported cost estimated to be $350 dollars.
Motion to enter executive session for personnel issue including Lee Forbes at 8:59pm Roland/Nate so moved -
Motion to leave executive session at 9:28pm
Motion to consult with the town attorney, employee A will remain on paid leave until further notice Paul will inform the employee. Nate/Roland so moved.
Meeting adjourned at 9:30pm
Town of Troy Selectboard Meeting Special Meeting
8-7-08 8pm
These minutes are unofficial until approved by the Board
Board: Paul Barrenger, Roland Mayhew, Nate Deslandes
Clerk: Rose Mary Mayhew
Guest: Raymond Lemay, Bill Driver
Meeting opened at 8pm
Discussion on the meeting of the 23rd of July regarding the motion regarding the zoning membership.
Motion to increase the zoning board to 7 from 5 members, a quorum will be 4 members, in the event of a split vote 2-2 the motion will be considered failed Paul/Nate Paul and Nate voted yes, Roland voted no the motion passes
Discussion posting of all town boards agendas and meetings on the Web site.
Paul asked for a motion to require all town boards and commissions to post their agenda and meeting minutes on the town web site he made the motion seconded by Nate. All in favor
Paul reported the zoning board met the other night and the permit for the pellet plant was approved. At the conclusion of the meeting the Chair person Art Limoges told the public to leave and proceeded to have a conversation with the board. Paul stated they did discuss zoning board business as he heard it when he was outside the window.
Paul reported the topics discussed after the public left were the pellet factory, Auclairs permit, and the Selectboard meeting. Paul stated Art physically "pushed" him thru the door and closed after him.
Motion to remove Art Limoges as chair person of zoning and the vote needs to be done by roll call vote. Motion failed due to lack of a second
Rose Mary reminded the board the removal of a member of the zoning board requires a public hearing for removal of a member. Rosemary will contact Jim Barlow to find out the legal timeline necessary for this.
Auclairs discussion Nate asked where this issue was and what is happening with the issue regarding the attorney given the response from Jim Ferguson saying he will not be hiring the lawyer and that is the role of the Selectboard. Discussion on the need to tape the meetings as well as minutes to ensure accuracy of the minutes. Paul stated he did not state he was not going to hire an attorney or that the zoning board should be the one to hire the attorney. He said they should get an attorney and bring them to the board at which point the board would make the decision to hire or not.
Rose Mary will place an ad to run Aug 12 15th for letters of interest to go to the zoning board for a recommendation for additional members. This will be done at the Aug 18th meeting.
Discussion on the coverage bridge and the damage, Paul asked if the town is responsible to repair since the bridge was rebuilt with state monies. Lee reported that we have this obligation.
Motion to have Lee repair the bridge Nate/Roland all in favor so moved. Nate will contact Lee.
Discussion on what action to be taken if the damage continues to occur. Nate suggested that we make sure there are signs for height and wt limits are posted. If this is not effective the bridge will be blocked to vehicle traffic.
Roland reported on the Monday morning meeting for the sewer project and the paperwork signed for the guarantee of the money for the expansion, the announcement should be made tomorrow.
Meeting adjourned at 8:50pm
Town of Troy Selectboard Meeting
7-23-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate Deslandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests: Bill Driver, Roger Morin, Jim Ferguson, Jane Barrenger, Ed Lipinski, Art Limoges
Meeting opened at 7pm
Jim Ferguson presented bill for his services for the past two months, reviewed by the board. Motion to approve as presented Roland/Nate all in favor so moved.
Carlton Longe property Jim provided history of the abandoned property Several letters have been sent which the property owner has not picked up mailings were sent certified. November 26, 2007 sent to the Selectboard stating that we needed to go to hire an attorney to represent the town. To date no attorney has been hired. Paul stated the Selectboard has not selected or hired an attorney he feels this should be done by the zoning board. Jim asked if the town would have a lawyer on retainer to be available to Jim should questions arise, there was general agreement by the board this is needed. Nate stated Bill Davies in Barton may be an option as well. Jim will contact lawyers and update them on the situation will return back to the board (scheduled for 8/18/08 at 7pm) with a cost estimate and course of action at which time the Board will determine if they wish to go forward. Jim also presented a letter received by the zoning administrator from 20 citizens within the village demanding that action be taken on the property.
Set the Tax Rate reviewed the work sheet as presented by the Town Clerk Motion to approve the current year municipal tax rate at .4933. Nate/Roland all in favor so moved.
Over wt permit request from Phillippe Auger of Newport Ctr. Reviewed. Motion to approve with the following conditions: all legally posted bridges and spring thaw restrictions. Roland/Nate all in favor so moved.
Orders reviewed Motion to approve as presented Roland/Nate all in favor so moved
G19-8 $33703.48 R16-8 $35677.86 G0703 $1077.72 R0703 $.1014.44
G18-8 $2995.52 R15-8 $1910.92 R0702 $851.05 G0702 $521.09
W08-8 $945.94 R0603 $848.21 G17-8 $10,000.00 G0701 $619.45
G0603 $833.18 R0406 $914.10 G0406 $851.83 R0701 $975.24
G18-8-1 $200.00
Discussion on the 7/4 festivities the actions of an individual who was unclothes riding on the back of the fire truck the board does support the town fireworks but does not support the above actions and does not wish to have tax payer monies involved.
Crossroad Road sign a taxpayer has indicated that there is not a sign indicating the name of the road. Roland reported that there does need to be a sign if there are people living on the road for 911 purposes. Nate will talk to Lee about this issue.
Cemetery issue apparently Dot Morey is being called about lots she has sold 2 since Roger has been appointed to the cemetery board. Roger suggests that Dot be appointed to the cemetery advisory board. Roger will contact Dottie Morey to see if she is willing to do that. The board will meet Roger at the catholic cemetery on River Road at 7pm 7/27/08 to look at the cemetery. Roger stated he needs a load of gravel (14 yards)to fix the road for the wheel tracks cars can not get up if the road is wet. Nate will talk to Lee to coordinate with Roger to get the gravel.
Recycle center - Application for Jay/Troy transfer station is administratively complete have received a notice from the State of Vermont to that effect. Paul asked Jim if a permit needed to be submitted Jim stated the permit needed to be filed.
Town building maintenance Nate suggested the board look at the buildings and develop a priority list will meet at the town pump station at 6pm.
Town resident waterway concern (Jacques) Nate and Paul were there to look at it, D. Kilmartin was there as well. Duncan Kilmartin will give the property owner a name within the State government.
Zoning Board discussion on the current board and whether it is a 5 or 7 member board. It was thought that the Town of Troy is a 7 member zoning board with 1 current vacancy. Discussion of what would make a quorum quorum is generally considered to be the majority of the board therefore a quorum would be 4 of a 7 member board. In summary it is determined that the zoning board is a seven member board with 1 vacancy, 4 members will constitute a quorum, in the event of a tied vote it is considered it is a failed vote. Planning will also operate in the same manner. Motion made as stated above Roland/Nate all in favor so moved.
Minutes of 6-24-08 Motion to accept as written Nate/Roland all in favor so moved.
Minutes of 6-16-08 Motion to accept as written Nate/Roland all in favor so moved.
Meeting adjourned at 9pm
Town of Troy Selectboard SPECIAL Meeting Minutes
6-24-08
Troy Town Clerks Meeting Room
These minutes are unofficial until approved by the board.
Board: Paul Barrenger, Nate Deslandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests: Art Limoges, Jim Fergurson, Ed Lipinski, Bill Driver Sr. Raymond Lemay, Bobby Starr
Meeting opened at 7:03pm
Letter was mailed on the June 18th, with a certified receipt and certified received. Paul stated he has been told that the letter was signed before it was written. Art stated that Brian Hanson had helped write the letter. Art stated the letter had been written and sent to Brian Hanson for review and recommendations the letter was rewritten in the final form and it was dated for the date that it was going to be mailed. It took Jim a couple of days to get all signatures. Jim also states the date of receipt is the date that the time clock starts. Art reports the appeal will not come from the zoning board but will go to the environmental court.
Paul asked Bobby what his involvement has been since the meeting that was done jointly with the zoning board and Selectboard, Bobby stated none. He also stated he had not notice of the meetings, Art stated he has contacted him personally via phone. Bobby stated that the meetings used to meet on Mondays, but has been changed to Tuesdays Paul asked why the meeting is changed, Jim reported that the date is changed to get a quorum. Art asked why this meeting is being held and the zoning board is being grilled. Art asked why Paul contacted Brian Hanson to ask why the Selectboard has not seen the letter prior to being sent.
Summery of the situation:
Nutting sent two letters, the first letter did not get a response due to the work load he had at the time Jim provide a history of his work load at the time of receiving the letter.
Bobby stated that the real bottom line is there is a personal problem between Nutting and Auclairs which has now has zoning, planning and Selectboard in the middle of a feud. We are now caught in the middle and it is going to cost the town a lot of money and hard feelings.
The previous owner Bill Fletcher had been told by the zoning board to try to resolve this between the two parties by purchasing addition land/ROW. Fletcher instead wrote a letter that the garage of Auclairs presented no issues for him. The letter is only valid between the two parties; now that Fletcher sold the property the letter is not valid. Auclairs had been told to get his ducks in a row and to come back to the zoning. A contributing factor also is there was a change in zoning administrators and this issue fell through the cracks and with Auclairs not returning to the zoning board so the issue did not surface until recently.
Jim reported that variances are very often granted because many of the buildings were built prior to 1970, He reports that the Auclairs submitted a permit for the garage which was denied and sent back for corrections, the permit had not to date been re-filed. Further he has since build a deck, and at least one building built without a permit. Nate asked is there any other way to resolve this with out going to court and involvement of lawyers. Jim reported that originally the directions from the zoning board to the Auclairs were to try to find a way to purchase enough land to cover the set back requirements.
Art was questioned why they (Auclairs) were not told to fill out the paper work and granting a variance. Jim report state law prevents the board from granting a variance because he (Auclair) created the need for a variance, he had land enough to comply with the set backs by putting the garage at a different location on the property.
Bobby asked if we have to get a lawyer, Jim stated not at this point if the environmental court accepts the case, at that point we would need a lawyer. Further if a variance were granted to the Auclairs, the Nuttings would then have the right to sue the town for failure to enforce the zoning bylaws.
Detailed history from all involved provided to the Selectboard regarding the ROW. Jim read the minutes that address the Auclairs issue with follow up on June 20, 1995 from 5/23/95. Auclairs had provided a map at the June meeting which showed the set back from the property line was 8.5 feet.
Jim stated that if Auclairs does not appeal the decision and the situation is not remedied, the town will need to take it to environmental court.
Nate asked if a title search would have showed this issue, Art stated no the title search only shows liens on the property.
Nate asked if there is someone that can approach the parties to see if this can be resolved. Ed stated that the zoning board can not approach the parties; the Selectboard can approach if they chose.
Jim made the point that the Auclairs have built a deck and a greenhouse without a permit.
Nate asked for the status of Agri-Mark history Agri-Mark abandoned the building, it was vacant for a couple of years, Cote came to the zoning board with a permit stating he would like to build a garage and two apts. the building was in a industrial zone and therefore apts could not be allowed. The request for apts was crossed off from the permit. The zoning/planning were informed that the Selectboard wished to keep the area zoned as industrial due to the sewer allocation as being high BOD. Since that time the Board has learned verbally that high BOD is not an asset and any industrial waste has to be treated prior to entering the sewer plant so to be the same as household waste. So essentially the property could be zoned differently, and the zoning by laws needs to be changed and then it then could be approved as residential.
Paul stated the issues that the zoning has before it an action plan should be brought to the Selectboard. Jim stated he would suggest getting a lawyer on retainer. Jim provided the board with a list of lawyers that have been recommended by NDVA
Meeting adjourned at 8:30pm
Town of Troy Selectboard Meeting
6-16-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate Delandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests: Gary Leach, Mark Sanville, Real Limoges, Gary Taylor, Richard Mariner, Jeremy Roudeau
Meeting opened at 7pm
Gary Leach provided the board with a summary of water project to date, reviewed test results, and history of well drilling, and current options for arsenic treatment, currently are getting proposals for testing of filtering from a company located in Mass. will have to do a pilot test as required by the state. Gary will gather the info, put together a proposal and submit to the state for approval, he will report back to the board once this is complete. Discussion also included current issues with the different lines and flushing issues. Discussion included what should be included in the proposal to the state including pressure issues within the lines. Concerns voiced over the cost for the total upgrades, all acknowledge that the upgrades are needed for further growth of the town, must develop a plan to approach this issue appropriately being sensitive to cost.
Update on Mariner well site with the Mg and Fe which will require treatment which is costly. Discussion about current test well site and possible future sites to increase volume. Mr. Mariner stated he has no issues looking at other sites Gary Leach firm will get back to Mr. Mariner by the end of the first week of July with a proposed site.
Paul instructed Gary that future meetings including this type of discussion should not be held at a Selectboard meeting but at water board meeting. It is agreed that they will meet second Monday at 7pm for the next 2 month.
Agri Mark zoning update reviewed information received from Jim Ferguson request the Zoning Administrator to attend the next meeting to discuss enforcement issues. Paul asked the board if a letter should be sent to the user regarding water hook up to the apartments at Agri Mark. Rose Mary will get the billing cycle for water and Roland will get that to Joe so he can read R. Pions water meter.
Minutes of 5-29-08 Motion to approve as written Roland/Nate all in favor, so moved.
Motion to approve the Grant Close out for the Town Plan funding. Roland/Paul. So moved
Motion to approve and sign quote with Pike for paving for 625u at $67.96. Paul/Nate so moved this is for paving on East hill previously approved fall of 2007.
Motion to approve and sign agreement with DOT not to exceed $81K for temporary bridge on Wursthorn Road Nate/Roland all in favor so moved.
Motion to extend the warranty on the loader for $500 and further authorize Lee to sign any associated paperwork. Nate/Roland all in favor so moved.
Motion to approve Cardinal Logistic Management Corp for overweight permit. Roland/Nate all in favor so moved.
Delinquent tax letter issue forwarded to Donna Labbee for clarification.
Lister Update letter for extension has been sent via email with the understanding that a hard copy with a board member signature would follow. To date the Board has not seen the letter to sign.
Motion to sign amendment LASRF loan WPL-040 approval of loan #1 increasing from $42,000 to $60,000. Roland/Nate all in favor so moved.
Orders reviewed and approved as presented. Nate/Roland all in favor so moved.
G0601 $754.92 R0602 $1310.38 W07-8 $1795.34 R13-8 $1768.16
G15-8 $3308.01 G14-8 $35.00 G13-8 $10000.00 G0505 $706.33
G0602 $1067.96 G0504 $1898.39 R0504 $899.05 R0505 $876.20
R0601 $896.35 R14-8 $3970.10 G16-8 $25026.62
Motion to approve bid from Mudlane for extension of deck to include both entry ways thru the main walkway. Roland/Nate all in favor so moved.
Reviewed deed for Dingman property and old Catholic Cemetery no action taken
Future agenda items compensation for water board members, compensation for listers, delinquent water uses.
Jacques Daigle property water issue letter from ANR enforcement Division regarding the Daigles citizen complaint reviewed.
Motion for the board to meet at J. Daigle property 6-17-08 at 7pm for further information gathering and to report back at the July meeting. Paul/Nate all in favor so moved
Motion for the Board to meet at the old catholic cemetery on river road 6-24-08 at 7pm to gather further information and report back at the July meeting Paul/Nate all in favor so moved
Meeting adjourned at 9:45pm
Town of Troy Selectboard Meeting
Date 5-29-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate Deslandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests: Roger Morin
Meeting opened at 7pm
Cemetery Board No letters of interest received. Paul reports that John Dennison is willing to be available to show plots he or his wife would be willing to do this for a fee of $10 per time. The board agrees with this proposal. Paul will tell him to contact Lucille for maps etc.
Motion to accept the offer from John Dennison to be available to show the Troy Cemetery (behind Roger Morins) for the fee of $10 dollars per time. Paul/Nate all in favor so moved.
Roger Morin provided some history of the cemetery on the River Road originally had 50 lots there, currently there is only a handful of stones left standing. There currently is a house located beyond the cemetery, Roger reports this piece of property was originally land locked. He questions who the previous landowner and if there is a deeded ROW. There is some question if the ROW is on the cemetery property. Nate will ask Lucille for a copy of the deed to the Dingman property, and the cemetery location in relation to the Dingman property, as well if the cemetery property was ever deeded to the town.
Roger stated he had thought about being on the cemetery board but as the person that mows the cemetery he is concerned about a conflict of interest. Paul explained if he is submitting a bid for mowing he can not participate in the decision when awarding the bid. He would not mind working as part of the Board as long it is not a conflict of interest.
Motion to appoint Roger Morin to the Cemetery Board. Nate/Roland all in favor so moved. Roger will try to solicit other people to also serve on the Cemetery Board.
Motion Lee to coordinate with Roger Motion a load of top soil to fix different areas in the Troy Cemetery. Nate/Roland all in favor so moved.
New Business
Received a letter from State of Vt. Agency of Natural resources for reappointment of Paul Meniuer as Fire Warden Motion as above Paul/Nate all in favor so moved.
Minutes of 4-21-08 approved as written Roland/Nate all in favor so moved
Minutes of 5-21-08 approved as written Roland/Nate all in favor so moved
Follow up on water connection at Agri Mark Nate reports that Mark has found the connections and has marked them - one is bent Roland will follow up with Mark.
Motion Rose Mary will contact Jim Ferguson to get a history of the status of apartments at the Agri Mark site. Nate/Paul all in favor so moved.
Items for next agenda Dog Census
Motion to approve bid from Mud Lane for painting of the Meeting room - Roland/Nate all in favor so moved.
Meeting adjourned at 8:42pm
Town of Troy Selectboard Meeting
5-21-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate Deslandes
Clerk: Rose Mary Mayhew
Guests: Gary Leach, Mark Sanville, Nate Sicard, - all from Leach Engineering, Theresa Daigle, Lee Forbes, Real Limoges, Jacques Daigle, Jim Ferguson, Dot Morey.
Meeting opened at 7:35 (delayed due to lack of a quorum).
Nate updated the Board on Daigle tree issue he had visited the site and reported he found the poles in the town ROW, then spoke to the Daigles and went back to revisit the property. Apparently the road has widened over the course of years. According to Nates measurements the trees are in the town ROW. Jacques reported he had done a lot of work and called the clerks office to make sure the trees and poles were not in the towns ROW. Lee stated it is often out of his control with the amount of snow that falls year to year, he stated the chunks of snow when pushing the snow back are not within the control of him. Paul asked Jacques if he would like the board and Lee to go up and look at. Jacques stated he did not feel it was necessary and he would take care of it. Paul and Nate will go up and look at it within the next few days.
Dot Morey stated she is concerned that the cemeteries are not being mowed. The people that were doing it are not doing it and are waiting for a call from the town to do it. Roger did the one behind his house. There was some gentleman on the Loop Road that did the Evergreen cemetery. The one on 101 was being done by Bob Fournier. The one on the river road is not being done the Old Catholic cemetery, near the Dingmans driveway. The bills were previously sent to the cemetery board for payment. Nate will contact Roger Morin for mowing the hamlet cemetery. Nate stated that if push came to shove he could do the cemeteries to have them done for memorial day.
Jim presented a copy of the memo and time sent in Nov 07 was not paid. He asked what further information was required for him to get paid. Minutes reviewed from Sept. 07 meeting minutes and Dec meeting 07 for the history. Jim provided the board with a detailed record (total of 3 pages graft paper) of the time period in question. Paul stated he gets many comments from community members that question the bill without detail. Jim will submit the bills monthly going forward along with the detail. Motion pay the zoning administrators bill from Nov. 07 with the detail attached. Paul/Nate so moved
Jim also updated the Board he has some cases that the next step would be legal action and is asking if he has the full support of the Board including financial support to go forward. He stated he has about 6 cases that could be in this situation. Paul stated he would need more understanding before making that decision. Jim stated he does not want to go out and do his job and have the applicant come to the Selectboard and the Board not supports his decision. Jim asked if he has to wait for a regular meeting, Paul stated he can talk to any Selectboard member individually but no decision can be made outside a warned meeting.
Gary Leach presented an update on water study will do a formal presentation at the June meeting. Mg+ (magnesium) and Fe (iron) are in the water and will require treatment the state will require this to be removed. Paul asked if Gary is positive about this because he has been told otherwise. Gary stated he has just had to do that in another system. Gary reminded the Board that first we had wanted to know the quality of the water before proceeding with quantity - further detail will be presented at the June meeting. The cost to treat Mg+ and Fe would be in the range of 750K 900K. To treat the arsenic in the existing well would be less costly, however in order to do this Leach will have to put together a summary together to present to the Water Supply Division. He has talked to Mark Simons about the samples that are needed. The testing does not have to be overseen by Leach. Gary stated this information is needed so he can send the results to a couple of arsenic treatment vendors who then can give initial cost projection. Paul asked where we are going with treatment and what if the state lowers the limit in the future. Paul asked he would like to see the cost difference in treatment if instead of the goal of reducing arsenic to 8 from 10 but looking at reducing it to 4 so we have room should the state lower the limit in the future. Gary also stated we should look at rehabbing the well in the near future. He is getting a price on this. He states the arsenic filtration system could cost 300k this is a very rough figure. He also stated he is looking at the possibility of getting more grant monies from USDA which would lower the amount the town would have to pay back. Gary stated he has Nate here to go over with the Board to potential for growth. He presented a topical map outlining the low pressure points. He talked about installing a standpipe 50 feet will address the low pressure issue provided the lines are appropriate size. This will also provide adequate fire projection. He stated we have capacity for about 100 more users within the village. Paul asked if there was any idea as to costs, Nate S. reported a rough figure of 750K Paul did state there could also be a benefit to this as well. Paul asked about Pleasant St. and 101 the cost is projected to be 50K. Paul asked Lee and Nate if this information as presented should be pursued all agreed it should be.
Water board additional members letters of interest from Jean Daigle, Real Limoges, and Jeremy Roudeau was spoken to by Nate and also Paul. Both Paul and Nate feel that the additional members should be current uses vs non users
Motion made by Nate to appoint Jeremy Roudeau and Real Limoges for a period of 1 year as additional to the existing water board commissioners. These members will have voting privileges for decisions regarding town water issues. Nate/Paul so moved. Nate will notify Jeremy, Rose Mary will notify Jean Daigle.
Storm drain update these are catchalls not storm drains, Nate spoke to Pat Donavon and this is within the state highway dept function and will be handled by them
Lawn mowing bids Fortin property management 275 dollars per mow all properties. Justin Carpenter Carpenter property management 2700 dollars for the season for Troy/Jay sewer properties, and $2100 for town properties. Sugar hill Landscaping - $150 per mowing all properties. Lee lawn care Jay - $3560 for the season this is for all properties, Alan Matten - $170 dollars per mow, includes clean up for all properties, Sanville Lawn care - $160 per mow for all properties. Paul stated he would prefer Lees Lawn care due to the fact the bid was spelled out, Nate stated he knows Lees Lawn Care does a great job.
Motion accept Lees Lawn Care lawn mowing bid in the amount of $3560 for the season. Nate/Paul so moved. Rose Mary will contact Lees lawn care in the am and ask that the Troy common be done before Memorial Day.
Cemetery Board
The need for a cemetery board is immediate. Dot Morey does not wish to handle the associated duties and the board she had been president of has been dissolved once the cemetery properties have been turned over to the town last fall. An ad will be placed in the paper asking for letters of interest in serving on the Troy Cemetery board Rose Mary will placed, a special meeting will be held 5-29-08 to discuss this further.
Motion to approve orders as presented. Nate/Paul all in favor - so moved.
R0503 $882.10 G0502 $1149.15 R0502 859.51 G12-8 $2775.00
R05-1 $964.92 R11-8 $1879.72 G05-1 $1144.12 G0404 $670.53
R0404 $1064.99 R12-8 $6659.34 G12-8 $9081.32 W06-8 $20,336.28
G0503 $934.62
Minutes of 4-21-08 tabled until 5-28-08
Motion Authorize Lucille to purchase an air conditioner at Home Depot. Nate/Paul so moved.
Motion to approve the meeting minutes of 4-28-08 Paul/Nate all in favor so moved
Discussion with Jacques and Theresa Daigle regarding a water issue they have been having. They provided a sample of the water in question it was brown in color. This is from the nearby brook near their private pond. They have contacted various state agencies with little assistance/advise/action from the agencies. They have been advised by one agency that perhaps if the board of selectman were to call a state agency it may product a different result. Nate and Paul will visit the site in the near future.
It is noted that agenda items from 4-21-08 meeting fire hydrant issue and east hill road damage were closed due to the span of time that has occurred between the incidents and present. Motion made by Roland/Nate all in favor so moved.
Meeting adjourned at 10.07pm
Town of Troy Selectboard Meeting
4/28/08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Roland Mayhew
Clerk:
Guests:none
Meeting opened at 6:15pm
Roland updated the board regarding the status of the constable position - M. Lawyer has informed Roland he does not want to be 1st constable - he has not taken the oath thus making to position vacant, he is willing to be 2nd constable position. BJ Pudvain was not a registered voter at the time of last weeks meeting. He has since become a registered voter and is now able to hold a town office.
Motion - to appoint BJ Putvain to the 1st constable/dog catcher position - Roland/Paul all approved - so moved.
Motion - to appoint M. Lawyer to the 2nd constable position - Roland/Paul all approved - so moved.
Meeting adjourned at 6:30pm
Town of Troy Selectboard Meeting
4-21-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Roland
Mayhew, Nate Deslandes
Clerk: Rose Mary Mayhew
Guests: Don Dunn, Jacques & Theresa Daigle, Ann McKay, Lance Bowen- Orleans
County Sheriff's Dept, Marcel Labbee, Gary Leach - Leach engineering, BJ
Putvain, Chris Uhlendorff, Pamela Uhlendorff , Jerry Pion
Meeting opened at 7pm
Orleans County Sheriff's Dept. - Lance Bowen - presented the annual contract
for services for the Selectboard signature. Motion made to sign as presented
- Roland/Paul all in favor - so moved.
Lance asked how the board wants the OCS dept to handle the Village of North
Troy as they are taxpayers of the Town now that they do not have their own
coverage, currently the VT State Police are answering complaints. Marcel
stated the village has a meeting tomorrow for interviews, and the village
does not pay into this. Prior to the village having their own police dept,
they had their own contract with OCS. Paul asked how much % is spent on the
"backroads" vs main roads. Lance reported that 60 - 70% of time is spent on
the back roads, some of the time on the main roads is covered under grants.
Roland asked if there is a way for the town to get some of the fines for
tickets on the main roads, Lance stated that only in non 50mph roads.
Ann McKay - Tri Town natural resources committee is currently promoting
green up day, Is doing a Green Up day with the school in the form of a
scavenger hunt. Is looking to have Lee have the town trucks available for
town truck available for May 2nd and then have it at the town garage on May
3rd. The Board agreed they would be available.
Review of orders - Motion to approve as presented - all in favor, so moved
W04-8 $5613.59 W05-8 $690.50 R10-8 $9510-40 G11-8 $6103.08
G04-03 $910.06 R-0403 $1202.60 R0402 $1263.95 G10-8 $5000.00
G0402 $1323.52 G09-8 $3848.29 R08-8 $3132.04 R07-8 $34,738.95
G0401 $544.41 R0401 $1078.44 R0304 $1627.72 G0304 $601.20
R0303 $1203.47 G0303 $785.27 G08-8 $45000.00 Planning 01-08 $7350.00
Over wt permits reviewed and approved with the following conditions -
legally posted bridges and spring thaw restrictions - the following were
approved - Feed Commodities Int'l Inc., Daryl LeBlanc, and Dan Pepin.
Gary Leach - Construction specifications - has it in email format and will
email it to Rose Mary - it will be inserted into the water ordinance.
Update on water system -test drill and update on the Water supply division
regarding the removal of hydrants if on a 6 inch line. Gary has contacted
them and has found that if we can prove with a study and submit this - they
will then grant a variance. At all times pressure can not fall below 20 -
currently we are at 21. Gary reports regarding the Lemay subdivision does
not have a permit from the WSD, and it is Gary's understanding is that one
of two things need to happen - replace the line on Main Street, or a line
that comes across another land owners. Nate asked if a permit was needed
prior to hooking on to the town main. Gary will send the name of the State
person to the board for follow up and confirmation that permits have been
filed.
The question was asked why the water from the river can't be used for the
river. It was explained that quantity is not the issue. Don asked if there
was a thought given for the future development - Gary stated the town is -
and is looking to be removed from the State list which will mandate the line
replacements which would be done as the State dictates so the town can
replace when the town determines.
Update on Mariner test drill - a bedrock test drill was done - a water
quality sample was sent - results came in today - arsenic is below standard,
but iron and Mg+ is so high - this would need treatment which is more costly
than arsenic removal. Another sample will be done because the well has
settled somewhat and the levels may go down, the question is if it will drop
enough. Dependent on the next test on levels we may be able to retool -
further development and determine quantity. Gary did not do this initially
due to cost.
Citizens stated the storm drains on Main Street are full of sand - Nate will
call Pat Donavon regarding this.
Roland reported there is a small leak in the water system near Mrs. Taylor -
Roland will call Joe to get this repaired, as well as flushing schedule,
what points, how long the flushing is done.
Appointment of town positions - constable, dog catcher. -BJ Putvain Motion
made by Roland seconded by Nate to appoint BJ to the position of 1st
constable - all in favor, so moved.
Motion made by Roland/Nate to appoint Mike Lawlor as 2nd constable - all in
favor, so moved
Jacques and Theresa Daigle questioned what the liability is for property
damage done by the plow - Nate will look at it tomorrow.
Second reading of water policy - Motion to adopt with the amendments -
Roland/Nate - all in favor so moved.
Motion to ratify liquor licenses and over wt permits done on 3-31-08
Roland/Nate all in favor so moved
Motion to ratify liquor licenses done on 4-4-08 Roland/Nate all in favor so
moved.
Motion to approve liquor licenses for the following - American Legion Post
#28, Troy General Store (L. Prue) Troy General Store (Anthony Blais), and
B&D Supermarket. Roland/Nate all in favor so moved.
Minutes of 3-20-08 addition - there was a gentlemen in town who had made
Paul aware of the rare plant communities and they were not included in prior
town plans, at the meeting the gentleman stated the reference to rare plants
was always included in the town plan. Minutes of 3-20-08 approved with the
addition as written above. Roland/Nate all in favor so moved. Minutes of
3-17-08, 3-31-08, 4-4-08 approved as written Roland/Nate - so moved.
Discussion of additional members to the water board - Rose Mary will run a
one day ad in the Newport Daily as well as posting on the web site. Decision
on who the additional members are will be made at the next regular board
meeting.
VASA road access application approved and signed. Roland/Nate - so moved.
Sweeping of streets - Lee handles this - no action needed.
Ad for summer mowing to be placed for the various to locations - Rose Mary
will place - contact person for responses will be Roland who will show the
locations to interested parties.
Agri Mark water connection - Lucille to send a letter requesting Winston
Cote to attend the Selectboard meeting in May at 7pm
No further business - meeting adjourned at 9pm
_____________________________________________________________________________________________________
TOWN OF TROY AND TOWN OF TROY SCHOOL DISTRICT
MINUTES
March 4, 2008
1. Meeting was opened by Moderator.
2. Robert Starr was elected moderator for the ensuing year. (Art Limoges)
3. Town Officers' reports was adopted as printed. (Art Limoges)
4. The following officers were elected:
Selectmen: Nathan Deslande, 61 For a three year term (Raymond LeMay)
Marcel Labbee , 26 Spoiled votes 9 (Donna Labbee)
1st Constable Michael Lawyer for a one year term (James Starr)
2nd Constable To be appointed by Selectmen
Auditor To be appointed by Selectmen
School Director- Robert Langland for a three year term (Ann McKay)
School Director- Marie Bonneau for a two year term (Roland Denton)
School Director- Anne Quirion for a two year term (Marie Bonneau)
Union District #22- RoseMary Mayhew for three year term (Marie Bonneau)
Public Money- John Starr for a one year term (Art Limoges)
Lister- Eric McCann for a three year term (Chris Sellers)
Lister -Ed Lipinski for two year term (Ann McKay)
Roland Denton for a one year term (Art Limoges)
5. The Town voted to collect its delinquent taxes in the same manner as last
year. Donna Labbee was elected delinquent tax collector for the ensuing
year. (Art Limoges)
6. The Town voted to assist parents in transportation of students living in
Troy and eligible to attend Troy's K-12 school system but attending other
schools at the rate of $250 per student. (Art Limoges)
7. The Town of Troy voted $10,000 towards the expansion of the vault in the
Town Clerk's Office. (Art Limoges)
8. The Town of Troy appropriated $167,116 for the General Fund Budget for
2008 to be adjusted with the approval of the numerous appropriations ensuing
in the Warning.
(Ann McKay)
9. The voters of the Town of Troy appropriated $244,541 for the Road Budget
for 2008.
(Amended from 234,341.62) (Amendment B McKay, original motion Jim Starr)
10. The voters of the Troy School District appropriated $2,096,704.52
necessary for the support of its school for the year beginning July 1, 2008.
(Anne McKay)
11. The voters of the Town of Troy authorized
the Selectmen to purchase a grader not to exceed $181,000.00 with a seven
year lease agreement (Art Limoges)
12. Motion to pass over by Roland Laliberty. So moved
13. The Town of Troy appropriated Nine Thousand Eight Hundred Fifty-two
Dollars ($9852.00) to the Orleans County Sheriff's Department for law
enforcement services and to direct the select Persons to assess a tax over
and above the budget sufficient to meet the same. This will be used for
routine patrols, answering complaints, and investigating incidents. It will
also cover administrative expenses, including salaries, vehicle, benefits,
liability insurance, maintenance, gasoline, supplies, telephone costs, and
crime prevention programs. (Amended from $9,338) (Amendment by Ann McKay,
original motion by Art Limoges)
14. The Town of Troy appropriated One Thousand Six Hundred Forty two Dollars
($1,642.00) to Northeast Kingdom Human Services, Inc. to assist in
maintaining services in mental health, mental retardation, family
counseling, and services to children and the elderly, including 24-hour
emergency services. (Bruce McKay)
15. The Town of Troy appropriated Two Hundred Twenty five($225.00) Dollars
to Orleans County Court Diversion, a community service program to assist in
maintaining existing services to the increase of juvenile and adult
offenders, and the victims of their crimes. (Art Limgoes)
16. The Town of Troy appropriated Six Thousand Five Hundred ($6,500.00)
Dollars to
the Orleans-Essex VNA & Hospice, Inc., for the services of skilled nursing,
physical therapy, speech therapy, occupational therapy, medical social work,
licensed nurses aide, homemaker, personal care attendant, hospice and
maternal child health programs and other health programs provided by the
agency. (Art Limoges)
17. The Town of Troy appropriated Six Hundred Fifty-six ($656.00) Dollars to
Northeastern Vermont Development Association for planning, development,
promoting and publicizing the resources of Caledonia, Essex and Orleans
counties in cooperation with the other towns in the three counties. (Bruce
McKay)
18. The voters of the Town of Troy appropriated Two Hundred ($200.00)
Dollars to Jay Peak Post #28, Inc. for the proper observance of Memorial
Day. (Art Limoges)
19. The Town of Troy appropriated Two Hundred ($200.00) Dollars to support
the Northeast Kingdom Learning Services, Inc. (Art Limoges)
20. The Town of Troy appropriated Three Hundred ($350.00) Dollars to the
Orleans County Historical Society to assist in maintaining the Old Stone
House Museum and its educational programs and to direct the selectmen to
assess a tax sufficient to meet the same. (Art Limoges)
21. The Town of Troy appropriated Five
Thousand Five Hundred Eighty ($5,580.00) Dollars to the Rand Memorial
Library. (Motion for Requested $5580 Jim Starr, Amendment for $4,500 by Art
Limoges, amendment defeated )
22. The Town of Troy appropriated Eighteen Thousand Seven Hundred Sixty
eight ($18,768.00) Dollars to the Missisquoi Valley Ambulance Service. (Eric
McCann)
23. The voters of Troy appropriated Five Hundred ($500.00) Dollars to the
Missisquoi Valley Senior Citizens. (Art Limoges)
24. The Town of Troy appropriated Nine Hundred ($900.00) Dollars to the
Northeastern Vermont Area on Aging to assist in providing services to senior
citizens in the ensuing year. (Art Limoges)
25. The Town of Troy appropriated Two Hundred Fifty ($250.00) Dollars to the
Jay Area Food Shelf to continue to serve, Jay, Lowell, North Troy, Troy and
Westfield. (Bruce McKay)
26. The town appropriated Four Thousand ($4,000.00) Dollars to the Village
of North Troy to aid in fire protection. (Jim Starr)
27. The Town of Troy appropriated Four Hundred Twenty-five ($425.00) Dollars
to Step O.N.E. for the purpose of serving victims/survivors of domestic and
sexual violence in Orleans and northern Essex counties and to direct the
Selectmen to assess a tax sufficient to meet the same. (Art Limoges)
28. The Town of Troy appropriated Five Hundred ($500.00) Dollars to assist
in the Frontier Animal Society with its commitments to rescuing and finding
homes for unwanted pets. (Bruce McKay)
29. The voters of the Town of Troy appropriated One Thousand Seven Hundred
($1,700.00)Dollars for Rural Community Transportation ("RCT") services to
residents that live in the Town of Troy. (Art Limoges)
30. The Town of Troy appropriated Two Hundred Fifty ($250.00)Dollars to
assist the Tri Town (Troy, Jay & Westfield) Natural Resources committee to
carry out its' mission of restoring and enhancing the natural resources in
our communities for the use of our citizens and visitors to our area. (Bruce
McKay)
31. The town voted to employ a CPA to review all town accounts. (Bruce
McKay)
32. The voters of the Town of Troy School District authorized the Board of
School Directors to borrow money in anticipation of the revenues for the
purpose of paying current expenses. (Art Limoges)
33. The Town authorized the Selectmen to
borrow money to pay debts and current expenses, said money to be paid in the
Treasury of the Town. (Bruce McKay)
34. It was recommended that the Selectmen put an article in next year's
warning to remove the position of local auditors.
Update of water project was given by Roland Mayhew. Hopefully a new well
site will be located this Spring. If not successful with the quality of the
water the town will be forced to treat for arsenic removal. The Selectboard
was thanked for their work as well as the Schoolboard and the road crew.
35. Meeting adjourned at 2:20 PM.
Attest:
Lucille Cadieu x R. Bruce McKay,
Town Clerk Justice of the Peace
_____________________________________________________________________________________________
Helene Croteau
Justice of the Peace
Special Town of Troy Selectboard Meeting
Junction 101 Restaurant
4-4-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate
Deslandes, Roland Mayhew
Clerk: none
Guests: none
Meeting opened at 7am
Liqueur licenses for Junction 101 Restaurant and Troy Country Store
reviewed. Motion to approve as presented - Roland/Nate all in favor so
moved.
Discussion - topic to increase the water board membership from 3 to 5.
Motion to increase the water board membership to 5 total - Roland/Nate - all
in favor so moved
Discussion on request from VASA - Nate will contact Tom Basiliere of VASA
for the necessary forms, to be presented at a future meeting.
No further business - meeting adjourned at 7:20pm
_________________________________________________________________________________________________
Town of Troy Selectboard Meeting
Special meeting - 3-31-08
These minutes or unofficial until approved by the board
Board: Paul Barrenger, Nate Deslandes, Roland Mayhew
Clerk - Rose Mary Mayhew
Guests: Charles Farrar, Lee Forbes, Paul Becker, John Dennison, Roger and
Diane Morin, Real Limoges, Raymond Lemay, Art Limoges, Beb Laliberty, Bill
Driver, Jeremy Randeau, Robert Pion
Leach engineering: Mark Sanville, Ken Trask
Meeting opened at 6:30pm
Ken Trask provided the group with the history of the water dept in Troy
reporting the reason for the proposed drilling for a new well - In Dec. 07
the Town of Troy received a notice of violations - under State rules any
fire hydrants on a 6 inch line needed to be removed or the line needed to be
upgraded to a larger line. In addition the Town of Troy water exceeds State
standards for level of arsenic - this is due to the State reducing the
standard which now put the Town above and the following actions need to be
done - find a new supply that is below state standards or treat the current
supply. There have been 3 test drill sites done thus far which have not
produced the quantity needed for a municipal water supply.
Currently looking at a test site on Mariner's property, this is most likely
the last site - troy has no more sites that would produce water. If this
does not test any differently there is no point in doing a well, would then
go to the treatment option - because of the small system Troy has it would
be a simple system essentially treating ½ of the water flow and having this
mix back with the other water and this will bring the arsenic level down to
below state requirements. John asked what the most economical way to go is -
Ken stated it would be more economical for a new well provided that the
water quality was acceptable. Ken recommends that if the Mariner well site
does not work out that the town drill another well next to the present town
well. This will allow a surging technique to be done which then will produce
more water and increase well capacity - current well was permitted for 100
gallons/minute - currently is 60 gallons/minute. He states that the well
will need to be redevelopment. Real asked if any private wells have been
tested near the test site - Ken reported no, would need permission to test.
Discussion if there is any private wells within ½ mile of the proposed site.
After a discussion - it is determined that to test private wells this is not
an option as there is not any private wells close enough and the closest
well did not product the quantity (3 gallons/minute) and went 600 feet. Ken
reported that the hydro geologist has been out and looked at sites and feels
it is somewhat promising as the other sites were. Ken states we need we will
need a bedrock well to produce 32 gallons/minutes minimum. Raymond asked why
the State of Vt. Did not allow the use of AgiMark well - need a two hundred
feet buffer, will need iron treatment which is costly.
Roger asked what will happen if the proposed well does not pan out, will we
try closer to the river. Ken stated from a water supply issue - the hamlet
of Troy and Village of Troy are on other sides of a divide thus the
difference in water flows.
Ken stated if a project involving water supply due to household income
average for Town of Troy we would get funding -3% interest - this would be
subtracted from the loan.
Real reported he put in filters and tested before and after the installing
of filters - reduced from 19 to 16. Ken reported that there is a option to
point of use system for filtering some things but does not think it is for
arsenic and at any rate this still would not get to the state standard. Paul
stated another issue with the site Chuck talked about (end of Loop Road)
there is a issue with ground water as well. He reported he did a test well 7
years ago, went down 74 feet and got 35 gallons/minute, Paul asked for
clarification if a filter system is installed did he understand the
management of this is very complicated to manage. The system that this is
referring to is a automated system. Ken reports this is not what he would
recommend for Troy - it would be a canned' system that when full it is a
simple replacement.
Nate asked what the comparison for between drilling and treatment facility -
Ken stated it is about the same cost either way. John stated that if the
cost is the same why don't we go with the what we know, Mark stated that
treatment will require lots of maintenance which will be expensive. With the
well the maintenance will still need to occur but will not be as intensive.
Chuck suggested that we get 3 numbers - filtration and maintenance, well
thru bedrock, well thru gravel.
Lee asked why there is not a state person here, Roland stated they needed
more than 24 hour notice.
The questions that were asked of Leach engineering read with the answers
from Leach engineering. See below.
The following are answers to questions that were asked by those in
attendance
1. The stipulation for 8 inch water lines were always there but never
enforced until 3 years ago.
6. Compliance - yes it must comply - Lee asks how we can comply when the
standards change all the time.
Lee reports that the ISO rating is not recognized by insurance companies
therefore does not affect insurance rates. He was asked how many hydrants
are on 6 inch lines - he stated 9 or 10 - we have a total of 17 hydrants.
Paul Becker - asked what agencies need to be dealt with - Water Supply
Division, NAR.
Paul Barrenger asked for next steps - Chuck - consider Roger's suggestion to
get second opinion, cost of filtration on existing well including ongoing
maintenance, cost of drilling test well, and get the agencies involved to
quote accurate numbers and explain the statues requiring this action.
Mark presented the proposed plan for upgrade on lines as well.
Review of alleged violations and current status.
Discussion on water commissioners could have more input from users to the
Board of Water Commissioners can appoint 2 members to the water board.
Suggested to have a water user and a non user.
Roger stated if there is a meeting for water a note should be sent to the
water users not holds a shot gun meeting like today. Better notice is needed
for meetings like this.
New Business -
Liquor licenses for the following establishments: Four Corner Mini Mart,
North Troy Village Pub and Restaurant, and 1st and Last Border Stop
The following overweight permits were approved with the following conditions
legally posted bridges and spring thaw restrictions: Calkins, Camp Precast
Concrete Products, John G. French & Son Trucking, Barrett Trucking, and
Myers Containers.
These will be ratified at the 4-17-08 meeting.
Discussion on access to the town clerks office as the Selectboard has no
longer has access to the clerks office only the meeting room. The
Selectboard was polled and all agreed that the Selectboard needs access to
the clerk's office. Paul will have a conversation with Lucille and dependent
on the outcome of that conversation may need to seek further information.
No further business - meeting adjourned at 8:40pm
____________________________________________________________________________________________________
Town of Troy Selectboard Meeting
3-20-08
These minutes are unofficial until approved by the Board
Board present: Paul Barrenger, Nate
Deslandes, Roland Mayhew
Clerk: Rose Mary Mayhew
Guests - Raymond Lemay, Mark Lemay, Ken Griswold, Art Limoges
Meeting opened at 7:04pm
Paul asked for Nate to relay the information he had received from Lori
Zilbauer of NVDA regarding the reference to rare plant communities in the
Town Plan Final Draft. He reported that the reference can be deleted from
the Town Plan however the state and Federal governments know they exist
within the Town of Troy. She indicated that if removed a public hearing
would have to be warned and a public hearing would need to be held in 15
days. It would then return to the Selectboard for adoption. The final date
for submission to NVDA is May 8th, 2008. Roland stated if it is in the Town
Plan it informs people of the existence of these communities, at any rate
Act 250 permits look at this regardless if it is included in the plan or
not.
Paul polled the group for comments - as follows
Nate - it would be informing people if they read the town plan
Ken - it could generate controversy perhaps neighbor to neighbor especially
if the two parties do not get along, "the less attention you bring to this
the better".
Nate read the email that Lori replied to Paul on this subject dated 3-6-08
in which she stated that property with a rare plant community does not mean
a development death sentence, there are compromises ACT 250 makes regarding
this. Also she stated the text is merely acting as a notification system to
residents/property owners that Troy does in have state-significant rare
plant communities identified.
Mark - we do not need to draw attention to it
Ken - people will question if everything has been inventoried, or maybe we
should inventory everything. - he also stated if a private landowner wants
to do something i.e. log and has a neighbor that does agree with that they
could ask for an environmental study.
Nate - he initially thought the intention was to limit activity but may it
would be a good form notification for anyone reading the plan. He responded
to Ken's concern regarding the neighbor asking for a environmental study -
he feels if they are like that that would be something they would do
regardless.
The general discussion was it has little impact on individual residential
development but does affect commercial development.
Mark restated this just draws unneeded attention.
Paul stated there is not a town plan that contains that language, Art
responded that was not correct - Lowell, Jay, Westfield all have references
to this.
Art stated this is not new language - it was included in the last town plan
(1995) pg 15. The 95 plan was located and checked. It was found the first
paragraph in the current draft is exactly like the 1995 plan. Raymond and
Art recalled a debate by a town resident when the 1995 plan was written over
this subject.
Paul polled the group for their opinion - Art - was part of the previous
plan and therefore it should be left in.
Raymond - leave it in - can take it out next round
Ken - felt it should come out as it could lead to other things i.e. rare
frogs
Motion made by Paul seconded by Roland to adopt the Town Plan as written
Paul/Roland - all voted in favor - so moved.
Art stated when the planning had completed and accepted the final draft he
mailed a copy to all surrounding towns seeking input - all towns supported
the plan as written. He further stated the subject used to get more
attention in the past then it does now.
Art reminded the group that next the zoning bylaws will be rewritten now the
plan has been adopted and he would recommend that townspeople attending
meetings to participate in the writing of the bylaws.
Meeting adjourned at 7:30pm
___________________________________________________________________________________________
Town of Troy Selectboard Meeting
3-17-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Nate Deslandes, Paul Barrenger
Clerk: Rose Mary Mayhew
Guests: Raymond Lemay, Mark Lemay, Scotty Kiser, Gary Leach, Ken Griswold
Meeting opened at 7pm
Scotty - Department of Transportation - reports that nothing has changed
state wise, expect to be level funded this coming year. State funds - same
as last year, expect level funding but this is dependent on the legislative
- Class 1 -the town has no class 1 roads, expect to receive $67,600 from
DOT. Roland asked if the Town receives paving monies can the town still be
eligible for culvert monies, Scotty stated yes if it is available.
Received a report of animal bite - K. Coderre owner of the pig involved, A.
Premo the victim. This will be referred to the Town Health Officer. Paul
will get the report to the health officer.
Operating note reviewed - Motion to signed as presented Roland/Nate.
Gary Leach - town well update - Gary reported that with the proposed water
project, with the replacement of water mains, it is a customary yearly
practice to apply to the state for a revolving fund. Gary provided the back
ground to the Troy water system. Gary stated the state is up to date on the
status of the water system. Gary stated that the town may need to do a bond
vote, if positive this will secure the monies from the state. If there is
not a bond vote it is likely the town will be passed over the next round of
funding. Gary stated that the town should do a bond vote by the end of the
year. If the contract for the next test drilling site is signed by all
parties, the test drill could be drilled as soon as two weeks. The results
could be available as soon as a month, dependent on the test results this
could provide direction the town should take concerning the bond vote.
Motion to sign state revolving fund letter of intent - Roland/Nate - all in
favor, so moved. Roland is still the authorized signer of record with the
state, Gary will submit another request to add a second authorized signer -
this will be Paul Barrenger.
Motion to sign loan amendment request memo WPL-040 from $42000 to $60,900.
Nate/Roland all in favor - so moved
Motion to sign Amendment #4 as presented - Nate/Roland so moved - all in
favor - so moved.
Motion to approve the contract for test drill site as presented -
Roland/Nate - all in favor - so moved
Town Plan discussion - concern of rare plant - Ken - what is the intent of
the rare plant reference in the Town Plan? - he feels this does not belong
in the town plan - this will end up being a cost at the land owners' expense
and will limit development. Paul asked why the Selectboard has to approve,
what happens if it is not approved, Roland stated if not approve the town
will have to repay the grant that was used to write the Town Plan ($15,000).
Paul asked for Raymond's comments, Raymond stated he does not feel the
reference to the town plan. Mark Lemay stated he has a concern that a lister
is coming on properties and listing plans with the state. Paul asked what
our next steps -
Roland made the motion to adopt the town plan - no second - returned to
discussion
Nate made the motion to verify with Lori what the ramifications of removing
the paragraph, what is the deadline for a decision -Nate will contact Lori
via email. There will be a special meeting Thursday night at 7pm at the Town
Clerk office.
Motion to approve the minutes of 3-10-08 as written - Roland/Nate - all in
favor - so moved.
Orders reviewed as presented - Motion to approve as presented - Roland/Nate
- all in favor - so moved.
G07-8 $7921.86 G06-8 $412,865.06 R06-8 $10,439.61 W03-8 $7,716.82
G0302 $573.83 R0301 $1401.58 G0301 $2114.38 R0205 $1187.93
G0205 $533.24 G0204A $487.20 R-2-4A $1614.21 R05-8 $3169.36
G05-8 $4035.11 G04-8 $183.77
Motion to reimburse Ed Lipinski for the class cost - Roland/Nate - all in
favor - so moved.
Over weight permits for Gouldwell Drilling, INC of Lyndon, Real Desrochers
of Newport Ctr., Darcy Nelson of Derby, and Michael Townsend of Lebanon NH
approved with the following conditions legally posted bridges and spring
thaw restrictions. Motion made by Roland/Nate - all in favor - so moved.
Motion to sign the management letter for the audit done by Gene Besaw -
Roland/Nate - all in favor - so moved.
Motion to appoint the following to town officers- Nate/Roland - all in favor
- so moved.
Auditor - Jamie Marsh, second constable - Michael Lawyer, Fence Viewer,
Raymond Lemay, Dexter Randall, Rene Daigle, weigher of Coal - Bruce Barnett,
Pound Keeper - Frontier Animal Society, Energy Coordinator - Nate Deslandes,
Service officer - Nate Delandes, Emergency Management Coordinator - Roland
Mayhew, Dog Catcher - 1st Constable, E911 Coordinator - Lucille Cadieux,
Solid Waste Coordinator - Paul Barrenger, Official Newspaper - Newport Daily
Express, Health Officer - Paul Becker
Commercial Public Assembly permit - discussion if this is something the town
wants to look at a future meeting.
Motion to appoint Roland as Troy Rep to NVDA community rep with Nate as
second - Nate/Paul - all in favor - so moved.
Work on the water ordinance will be done at the April meeting as the updated
construction specs were not available for this meeting.
Reviewed delinquent water bills - item to be placed on next months agenda
Items for April agenda to include - water ordinance - update and adopt,
delinquent water bills, commercial public assembly permit, NEIMS discussion,
summer mowing.
No further business meeting adjourned at 9:53pm
Town of Troy Selectboard Meeting
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul
Barrenger, Nate Deslandes
Clerk: Rose Mary Mayhew
Guests: none
Meeting opened at 7pm
Nomination for Chair - Paul volunteered to be chair, seconded by Nate. All
voted in favor, so moved.
Nomination for Vice Chair - Paul nominated Roland, seconded by Nate All
voted in favor, so moved.
Review of water ordinance in detail. The changes are as follows: Section 4 -
E - defined the hours which the 37.50 dollar fee applies to, Section 6 - A -
the word owner changed to customer, Section 10 - D addition of statement
regarding notice to customers for non emergency repairs, Section 6 - removal
of the 250 dollar connection fee, defined initial swimming pool fee vs
annual fee. Gary Leach contacted for an update on construction specs to be
reviewed at 3-17-08 meeting
Minutes of 2-18-08 and 2-19-08 reviewed - Motion to approve both sets of
minutes as written - Roland/Nate - all in favor - so moved.
Motion - Lee Forbes disability accrual of time based on years of service has
reached the maximum amount of time. This is according to the current job
description. Roland/Nathan - all in favor so moved.
Agenda items for 3-17-08 reviewed.
Motion - Roland nominated Nathan Deslandes as town service officer -
Roland/Paul - all in favor - so moved.
Over weight permit from Newport sand and Gravel/Carroll Concreate reviewed -
Motion to approve the permit with the following conditions - approved for
all legal town highways and bridges with the restrictions of spring thaw and
all legally posted bridges - Roland/Nathan - all in favor - so moved
No further business
Meeting adjourned at 9:25pm
___________________________________________________________________________________________
Town of Troy Selectboard Meeting
2-19-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Bob Guyette,
Paul Barrenger
Clerk: Rose Mary Mayhew
Guests: Bruce McKay, Art Limoges, Ed Lipinski, Irene McDermott, Raymond
LeMay, Laurie Zilbaur
Meeting opened at 7:30pm
Members of the zoning board asked what questions the Selectboard has
regarding the town plan - plan reviewed starting with page 1.
The initial questions involved defining the role of the town and village and
how this plan will affect both the village and town. Laurie explained the
roles of the planning commission in the development of the town plan,
adoption process and how this plan will be used for.
The plan was reviewed in detail, minor changes i.e. current sewer capacity.
Laurie will forward a current copy of the plan to the various parties.
No further business
Meeting adjourned at 8:50pm
__________________________________________________________________________________________________
Town of Troy Selectboard Meeting
2-18-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul
Barrenger, Bob Guyette
Clerk: Rose Mary Mayhew
Guests: None
Meeting opened at 7pm
Orders reviewed - Motion to approve orders as presented - Bob/Paul all in
favor - so moved
02-04 $1604.39 02-04-1 $635.51 R 02-02 $1635.35 G 0202 $1451.63 R 03-8
$2325.40 02-01 $1234.08 02-01-1 $738.07 01-04 $615.95 R 01-04 $1351.18 R
04-8 $9447.23 W 02-8 $1030.40 03-8 $2664.81
Received a request from Blue Seal Feeds for a permit for a truck permit -
Motion to approve the permit request with the following restriction -
legally posted bridges, spring thaw restrictions. - Bob/Paul - all in favor
so moved.
Review of minutes of 1-7-08 - spelling of names and additions of attendees
are noted in meeting minutes of 2-11-08, Motion to approve 1-7-08 as written
- Paul/Bob all in favor so moved.
Motion to increase Lee Forbes vacation time from 2 weeks to 3 weeks per year
based on years of service effective FY 2008. Paul/Bob all in favor so moved.
Minutes of 1-21-08 - omitted the board directive on 1-17-08 to the personnel
involved to have a discussion among themselves and attempt to resolve the
issue. The personnel involved then reported back to the Board on 1-21-08 the
issue has been resolved satisfactory - all parties involved agreed to this.
Motion as above - Paul/Bob - all in favor so moved.
Minutes of 2-11-08 - second paragraph - correction - Raymond Lemay was
appointed as Assistant zoning administrator. Third paragraph - the Board
stated that the steps to be taken are to be determined by the Zoning Board
not the selectmen. Regarding the statement from Bruce McKay that a response
had been sent to Nutting, Paul immediately asked what that response was.
Bruce replied it was "We have received your letter and we will look in to
it." Clarification of Ken Canning position at VLTC - Ken is an insurance
underwriter and has nothing to do with zoning regulations. Also in this
paragraph - the first step as outlined by Paul was a suggestion by NDVA -
Brian Hansen, the Notice of Violation must be sent regardless if a friendly
letter had been sent or not.
Motion to approve 2-11-08 with the additions/corrections as above. Paul/Bob
all in favor, so moved.
Roland stated we have received a bridge report - reviewed, the covered
bridge info needs to be updated. The board is forwarding this on to the Road
Commissioner as it was addressed to Road Commissioner initially.
Old business
Resignation of Town Health Officer - nothing in writing has been received to
date, Paul Becker has indicated the term of 5 years is too long, he would
consider continuing if it was yearly.
Web site town official listing - Paul suggested that the web site include
terms of office, and if the person is appointed or elected. There was a
question from an elected official as to having their phone listed. The
general consensus is that is appropriate info for an town official.
Fire Hydrant - fire hydrant that was run over by John Hoffman of Newport
Ctr. - bill total $314.09 - Lucille indicates this has not been paid by Mr.
Hoffman. The town has paid the bill to the vendor and the town is expecting
reimbursement. The Board directed the clerk to ask Lucille to investigate
this issue and report back to the board.
East Hill Road Damage - Damage to the new pavement by Armand Pion moving a
mobile home - damage to the road - the town has not been reimbursed and a
lien has been placed on the property - Rose Mary to verify
Breault water shut off issue - a new policy has been developed since that
incident - Paul will share the policy with Tony Breault.
Water well/arsenic - further info is coming from Leach engineering 2-19-08
regarding the finances. New water well tests sites - the state is now
requesting a 5 year lease instead of a sale/purchase. Gary Leach is also
working on this.
Rate structure for pools in water policy - need to amend the policy to
change the rate - warn at a meeting the amendment to the policy and adopt at
a second meeting. Roland suggested that the policy be looked at to see if
any further amendments need to be done at the same time such as what is
included in the $1000 hook up fee. The Board will hold a special meeting
March 10th, 2008 to review and make any amendments to the water policy with
planned adoption of any new amendments March 17th, 2008.
The Board reviewed a memo from NVDA requesting the boards support for the
Transportation Advisory Committee (TAC) letter to the Vermont Legislature
requesting that the diverting of money from the Transportation fund to other
areas. This is to support the position that the VT transportation
infrastructure is poor and worsening in the state and particularly in our
region. The Board agrees with this position. Motion made to have Rose Mary
contact Doug Morton via email stating the Troy Board of Selectman support
this position. Paul/Bob - all in favor, so moved.
No further business
Meeting adjourned at 9:10pm
___________________________________________________________________________________________
Town of Troy Selectboard Meeting
2-11-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Bob Guyette,
Paul Barrenger
Clerk: Rose Mary Mayhew
Guests: Art Limoges, Raymond Lemay, Bruce McKay, Irene McDermott, Ed
Lipinski, Bobby Starr
Meeting opened at 7pm
Motion to ratify the Certification of Highway Mileage - previously signed
2-7-08 Paul/Bob - all in favor so moved
Assistant Zoning Administrator - Zoning and Planning Commission recommend
Raymond Lemay, Motion to appoint Raymond Lemay as zoning administrator
Paul/Bob - so moved -
Art presented the zoning issue with - has had discussion with Brian Hansen
regarding this issue. Art reports essentially Auclair is in violation - Art
reports that is started in 1995, Bruce Barnet was Zoning Administrator at
that time, and Jim took over Zoning Administrator after that.
Art stated the recommendations from Brian are to do a letter of violation
and mail to the property owner. Art asks if there is not a response from the
property owner what is the next step the Selectboard would want to take.
Paul reported the topics that were discussed in a recent zoning educational
program he attended. Paul reported that the first step is a "friendly "
letter notifying the land owner of the violation - if there is no response
then a formal letter - Notice of Violation is sent via certified mail -
return receipt . Bruce reported that the landowner (Nutting) has received a
response to her initial letter from the zoning board last year. There is a
specified period of time for a response, if no response then it is turned
over to an attorney. Paul provided a list of documents that need to be
supplied. Bobby stated there was documentation from adjacent landowners at
the time of the permit application. Bobby stated the zoning board did not
get lot measurements etc from the property land owner (Auclair) initially or
even to this day. Bobby reported that the prior owners of the adjacent land
had given Auclair permission, however the Zoning Board did not receive this
in writing. Bruce reports that the adjacent property (Nutting) has been
engineered - with pins - Bruce reports the pins are present, the one in the
drive is present in the front but can not see the rear pin due to the snow.
Bobby stated if the Selectboard wants action on this issue, Paul interjected
and stated the adjacent property owner wanted action. Paul stated the only
role the Selectboard plays in this is financial support. Bobby questioned
the validity of using municipal funds for this; he said if there is not
municipal funding then the two landowners can go to court. Art stated he
does not feel the town can take that route. The question was raised if the
landowner stated the building was being located a specified footage but
actually built it differently, who is accountable for that. Bobby stated
Raymond as the assistant zoning administrator to look at the property. Irene
asked what are the steps that need to be taken and in what order.
The letter - notice of violation needs to be done first, and then there will
be a meeting of the zoning board, if the person does not answer the next
step. Paul suggested the zoning board contact Ken Canning at VLTC as well as
Brian Hansen from NDVA for advice/assistance. Bobby suggests that Raymond
contact Brian Hansen initially before sending out any correspondence.
Review of minutes of 12-17-07, 1-7-08, 1-14-08, 1-17-08, 1-21-08, and
1-29-08 -
Motion to approve 1-14-08 minutes as written Paul/Bob so moved.
1-7-08 minutes reviewed - discrepancy regarding the motion regarding road
crew salaries - Paul stated he had included in the motion to increase the
road commissioners number of weeks for vacation, the clerk did not record
that in the original motion, Bob suggests this be placed on next weeks
agenda 2-18-08 for further discussion. The correction of the spelling of
John Dennison last name (in minutes as Dickerson) and the addition of
Raymond Lemay as being in attendance as well noted.
Motion to approve 1-17-08 meeting minutes as written - Paul/Roland -Bob
abstained so moved with Paul and Roland voting in favor.
Motion to approve 1-29-08 meeting minutes as written - Paul/Bob - all in
favor - so moved.
Motion to approve 12-17-07 meeting minutes as written - Paul/Roland - Bob
abstained - Roland and Paul voting in favor, so moved.
Minutes of 1-7-08 and 1-21-08 tabled until 2-18-08.
The Board received a letter from Lucille Cadieux stating her temporary
position as assistant Zoning Administrator expired 2-13-08. No action taken.
No further business - meeting adjourned at 8:15pm.
_______________________________________________________________________________________________
Town of Troy Selectboard
1-21-08
These minutes are unofficial until approved by the Board
Selectboard: Roland Mayhew, Bob Guyette,
Paul Barrenger
Clerk: Rose Mary Mayhew
Guests: Lee Forbes, Urban Starr
Meeting opened at 7pm
Motion to enter executive session at 7pm for a personnel issue Roland/Paul
Motion to leave executive session at 7:15pm - no action taken Roland/Paul
Orders reviewed and approved as presented - so moved Paul/Bob
01-02 2052.74 12-02 $3092.80 01-02 1220.59 G47-7 $215,108.80 R01-01 $1560.89
01-01 $559.87 R12-04 $1584.72 12-04 $435.51 R12 -03 $2018.02 G48-7 $3232.31
R28-7 $3254.89 01-03 $578.19 R01-03 $1307.51 R01-8 $12,290.83 W01.8 $1185.48
G01-8 $1996.56
Budget work continued - Road Budget - adopted with a bottom line of $244541.
Water Budget adopted with a bottom line of $44520
General budget work continued - legal/accounting - we are due for a review
this year as well from Besaw - slight increase in their fees - $1600 - $7000
for legal fees. Computer expense - stay the same - this is for support
services. Municipal planning - this was for updating the town plan - reduced
to $500, zoning expense - should pay for itself - expense to be $0.
Building/grounds maintenance - need to upgrade the backroom from a classroom
to a meeting room. - $3200. Lucille stated we need to be thinking about a
copier in the next couple of years, she feels the copier will make one more
year, it will cost approximately $3500 to replace. Cemeteries - now own the
cemeteries in Troy - increase to $2000. E-911 - road signs - stay the same
at $250, street lights - $5500, solid waste - decrease to $8000, youth
recreation - $750, dogs - should pay for itself - 0, need to do a dog census
this spring however this will pay for it self. Salaries - $40000, benefits -
$5500.
Roland reported he has a letter from Jeff Hall - read allowed - commending
Lee Forbes for his services in keeping the roads clear - copy to be placed
in Lee's file.
Letter - Marcel Labbee letter of resignation for the first constable
effective immediately. This affects the dog catcher position as well
Request for over wt permits, Roger Gosselin, INC approved with restrictions
- legally posted bridges and spring thaw restrictions. Also Gosselin Water
Wells, INC with the same restrictions.
New Business - bids for roof replacement on Town Clerk's office - received 3
bids, Raymond Lemay - $6600, Harvest Moon Enterprises - $7000, Mud Lane -
$5700. Roof project awarded to Mud Lane for $5700.
______________________________________________________________________________________
Town of Troy Selectboard Meeting
1-17-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul
Barrenger
Clerk: Rose Mary Mayhew
Guests: Raymond Lemay, Ed Lipinski, Eric McCann
Meeting opened at 7pm
Raymond Lemay - contesting the hook up fee for his new house - $1000.00.
Raymond feels this is too much to charge. Roland explained what this fee is
covering, Site Plans reviewed, water ordinance reviewed, no decision made at
this time.
Budget work - Road acct reviewed - materials and equipment expense - summer
and salaries are now in this version. Lucille reported that we will most
likely owe $6000 for East Hill paving. Lee plans to change 4 culverts,
gravel Bear Mt, and River Road, and chloride = $30,000. Discussion on
budgeting overtime - it is felt to base a budget on 0 overtime is not a wise
thing to do. Fuel - summer roads - $25,000 budgeted - fuel for winter -
spent $20,000, discussion on projected fuel cost in the upcoming years. Paul
suggested we budget $26,000 for equipment expense to include fuel costs for
summer roads, winter roads to be budgeted at $35,000 for this line in the
winter budget = $244,541 total budget for road budget without previous
articles voted on.
Water will be finished 1-21-08. General fund budget - lister budget reviewed
- it is an increase of $2045. Line items in general fund - fire dept$
22,495, includes tax mapping, raised town meeting expense due to two
elections, Lucille reported it will cost $1000 dollars to program for the
general election (automatic sorter), we will not be programming the sorter
for the primary due to the low number of votes that are received. Review of
other line items - phone - leave at 4500, Orleans County Tax increase to
$14500, VLTC assessment says the same, property insurance - no changes,
office utilities - no changes, interest - no changes, town officers -
includes Selectboard, tax collector SS/FICA, town books and mailing, 4th of
July expense, Clerk to the Board, and in-services for Lucille. - Increase by
$500. Planning commission expense - this is suppose to be supported by
zoning fees, this year there was a deficient of 940 dollars - this will be
covered by the reserve fund.
Listers - Eric McCann, Ed Lipinski presented the budget for the listers -
discussion regarding the different line items that make up the lister budget
line in the general fund. Final decision - lister line item is $12,000.
Budget work to continue 1-21-08.
Meeting adjourned at 9:10pm
______________________________________________________________________________________
Town of Troy Selectboard Meeting
1-14-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul
Barrenger, Robert Guyette
Clerk:
Guests: Lee Forbes, Urban Starr
Meeting opened at 7pm
Motion to enter executive session including Lee and Urban for a personnel
issue at 7pm Paul/Bob so moved.
Motion to leave executive session at 7:37pm - no action taken. Paul/Bob
Meeting adjourned at 7:38pm.
_________________________________________________________________________________________
Town of Troy Selectboard Meeting
1-7-08
These minutes are unofficial until approved by the Board
Board present: Roland Mayhew, Paul
Barrenger, Robert Guyette
Clerk: Rose Mary Mayhew
Guests: Ed Lipinski, Gary Leach - Leach Engineering, Jane Barrenger, John
Dickerson
Meeting opened at 7pm
Leach Engineering - Prospective well drilling site(s) - have not had any
response from T. Morey regarding that site, Mariner site - have all the
documentation back - site plans reviewed, Gary reports Mr. Mariner is
receptive - Paul has taken the agreement to neighboring landowners and
obtained signatures - Lontine's and Couture's, Paul has signed the agreement
letter, the other two board members signatures are needed. Mr. Mariner
requests to see the document where neighboring land owners have signed as
well. Gary stated that they are all set to test drill once the agreement is
signed by Mr. Mariner. Bob and Roland signed the document.
Roland asked Gary about two calls he had received concerning the quality of
the water - Roland has instructed SOS operator to flush the line which has
been posted today and will be done on Wednesday. Gary stated that that is
the correct course of action to take. Paul inquired about Meadowlark Circle
- Roland stated that there was no longer a problem as a local landowner is
flushing the line periodically and has had no further problems.
Gary updated the Board on the status of the testing for arsenic -
essentially would like to do the test drill on Mariner's property - if
successful and arsenic levels are within acceptable ranges this may correct
the existing water levels.
Budget Work - Review of road budget - no salary increases factored in at
this point, the year end projection for 07 is 9000 in the black. Discussion
held on what recommendation to make to the voters for town meeting day.
Lucile reported that this fund balance is essentially due to less ditching
done to offset paving of East Hill Road. Lucille suggested perhaps it should
be considered to increase the ditching line item in 08 road budget. Summer
salaries were under budget due to very little overtime, winter roads also
slightly under budget due the winter being a mild winter. Insurance is also
slightly under budget - Lucille reports that the town gets a refund
dependent on claim history. Paul asked as a result of this could this line
item be reduced - Lucille feels that this would be ok and our expense would
be within budget. Administrative - audit line - Lucille reports this is a
review year therefore the line could be reduced to 2000. Equipment expense -
was over on winter, and equal on summer which includes fuel costs. This will
have to be increased due to fuel charges; Lucille will have the actual fuel
expense for 1-17-08 meeting. Lucille asked if there were any repairs planned
for the town garage, elected to leave this line item as is because
electricity costs are projected to increase. Review of supply line item -
elected to leave as this year. Contracted services - mileage, plus 950
dollars for Laliberty - loader rental - elected to leave at 2000. No changes
in screener line item or paving, truck payment - have two more years.
Discussion on grader - it was purchased in 1990 - decided to put in warning
as a separate article.
Water budget - Lucille reported that with the new water rates will generate
$44520 in revenue; Lucille reports that the water dept has $33,000 in case,
and $17,000 in AR. Lucille reports this is slowly increasing and more so
this year with the rate increase. This is excluding the 3 long term notes
with payments that start next year. Also we will have well drilling -
currently have $12700 left of the $25000.
Testing cost - Roland will contact SOS for a projection of testing will cost
for 2008. Contract cost reviewed - no change to this line item.
Repairs - lines and hydrants - should be increased to $10,000 reservoir
cleaning needs to be done in 2008 - the cost - will get from SOS the cost of
cleaning. Need to increase the line to $1500 plus the amt from SOS for
cleaning.
Dues and fees - stay the same. Administration - $500 is paid to the General
fund for adm. services, audit expense $1900 - Lucille recommends that this
figure remains the same. Benefits - $100.
Road Acct - salaries - Motion - Increase road commissioner and road crew
hourly rate by 5% to be effective the next pay period Paul/Bob so moved.
Order GO1-8 - 1383.00 signed and approved - Paul/Bob so moved
Motion to enter executive session for a personnel issue at 8:50pm. Motion to
leave executive session at 8:55pm - no action taken.
Motion to adjourn at 8:55pm